Estimating Project Management

Question: How do I estimate how much time I will spend on project management? First, let's define "project management" (PM): The administrative activities associated with managing the delivery of the content. Project managment tasks include the following: Attending meetings Interviewing E-mail communications Scheduling and facilitating reviews Obtaining bids from subcontractors Controlling costs Information transfer to subcontractors (illustrators, translators, video producers) Delivery of content Facilitating production Estimate project managment as a percentage of the total time spent on the project. For most projects, PM is 10% to 20% of the total time estimate of the content deliverable(s). Add or remove time based on your understanding of project risks (e.g. changes in scope and expectations). To keep PM time to a minimum, use these techniques: Establish one contact at the client who serves as an internal project manager. Know the project roles and risks Provide a task list to include in a client quote. See the article by Mark D. Hall in the December 2004 Intercom, "Expose Your Writing Tasks".